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Google Apps

Google Apps is a suite of cloud computing productivity and collaboration software tools and software. It includes Google’s popular web applications including Gmail, Drive, Hangouts, Calendar, and Docs. While these products are available to consumers free of charge, Google Apps for Work adds business-specific features such as custom email addresses at your domain and storage for documents and email.

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First of all let me say that the only language that I speak is English, but in answering questions here I often come across people whose English skills are not the best and I’d like to be able to communicate better with them, and the following describes what I’ve done on occasion.

Many of you may be aware of the recent Google Docs scam emails that have been floating around coming from various people that you know. Here's a guide on identifying

How To Identify the Scam Email

You will see an email from someone you’ve had correspondence with (and in many cases know well) that contains the subject line stating that a document has been shared on Google Docs (example: John Smith has shared a document on Google Docs with you). You will not see your email address because it is in the bcc field, however you will see the email address hhhhhhhhhhhhhhhh(AT)mailinator.com appear.

The message will contain a link saying Open in Docs. Do not click this. If for some reason you do, you will get prompted to sign into your Google account if you are not already signed in. Afterward, you will be prompted to give permission to “Google Docs” access to your email and contacts.

Clicking the info button (The “i” inside of the circle) will show developer information that contains a random Gmail account. Do NOT click the allow button, as it will send the scam message to your contacts. While the adversaries do not have your password, they will have access to read emails in your account as well as to send emails from it without the need for any sort of security check (both passwords and two factor authentication get bypassed).

How do I know if I’ve been affected?

If you clicked the Allow button, then you’re affected. And you may have heard back from acquaintances, friends, and family by now. Another way to know is to check your Sent messages, and see if any strange emails have been sent.

How do I fix the problem?

Go to the Permissions section of your Google account at https://myaccount.google.com/permissions to see the apps that have access to your account. Click the one that says “Google Docs”, then click the Remove button. (In this screenshot you will WhatsApp because it is an app that was given permissions from an Android phone) Optionally, you can change your password (even though the adversary never received it) as it a good security practice to change passwords periodically. Also please be sure to check your sent mail for the scam email. Alert the recipients that not to open the email and to delete it right away, and let them know what happened.

Google PlayStore
If your app took Google’s lash recently, here are the 5 most likely reasons.
Explore the encryption capabilities built into Google Apps and how these features can help you meet privacy policy and regulatory compliance, but are not a full solution. Understand and compare the most popular email encryption services for Google Apps.
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by:Allen Falcon
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I can quickly edit if you wish.
Google is more than just a search engine. Over the years the company has developed a wide range of online services that are readily available to all users. This article highlights how one can use Google services for simple project management.
Learn about cloud computing and its benefits for small business owners.

Expert Comment

by:gravityusa gravityusa
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Informative blog about  <a href="http://www.gravityusa.com/phoenix/services/cloud-services/">Cloud Computing </a>.  thank you for sharing with us..

Expert Comment

by:Vipul Shah
Comment Utility
Great post I must say! Hosting a website on cloud gives several benefits to small business owners. Though, choosing cloud hosting depends on personal choice and of course on the website needs. If we look from money perspective, then cloud tends to be cheaper. I have two websites. One i have hosted on cloud server of Everdata https://www.everdata.com/ and another one is affiliate website from Everdata Partner Program https://partner.everdata.com/. After using cloud server, I can say that cloud server provides fast-flexible scalability and pay as you go service, which is more convenient.
Working with spreadsheets can be a daunting task, especially when having to deal with large amounts of data. All you see are rows and rows of numbers and soon your eyes begin to glaze over. Take advantage of the tools in Google Sheets to create professional and efficient spreadsheets. Here are 5 features you should be using in Google Sheets.

1. Freeze

When in the process of organizing and analyzing your data, it’s common to get lost in the data and maybe even forget the heading of the column you’re working in. Rather than having to scroll to the top of the spreadsheet to remind yourself,  try freezing the rows or columns with information you want to stay visible while you scroll through the rest of the spreadsheet.

To freeze a row or column, start by highlighting the information you want to stay visible and click view. Hover over freeze and you will be given the options to freeze 1 row, 2 rows, up to current row or 1 column, 2 columns and up to current column. Unfreezing a row or column is just as easy. Go to view and hover over freeze. From there, select either no rows or no columns.

2. Forms

As you analyze your spreadsheets you may come across trends or information that peaks your interest. Creating  a survey is a great way to further examine the results or gather more insight. You can create a survey directly in the spreadsheet and even have the survey results appear in the same spreadsheet you’re working in.

To create a survey in Google Sheets click Tools
Whether you’re looking to gather data for research or gather feedback on an idea, being able to build and distribute your own online survey is not only cost-effective, but allows you to reach a larger audience and receive results in real-time. Google Forms is an easy platform to navigate through and build your own survey on for free. 

Get Started

To create your own survey, start by logging into your Google Drive account and locating New in the left-hand column of your screen. Once selected, hover over More and Google Forms will appear. 
Screenshot_22.pngOnce you select Forms, a new browser tab will open where your survey will be displayed. Continue by entering a title for your survey, along with a description to clearly state the purpose of the survey. 

Add Questions

To enter a question and start filling out the answer options, click on the question area to enter Editing mode. Your question format will automatically be set to multiple choice by default. To view other question formats, select the Multiple choice dropdown box. 
Screenshot_9.1.pngWhen creating a question, you are given a variety of question formats to choose from, such as short answer, paragraph, multiple choice, checkboxes, dropdown, linear scale, multiple choice grid, date and time
Screenshot_7.1.pngWhen adding questions, make sure to start with simple questions …
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by:Jim Horn
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Very well illustrated and easy to read.  Voting Yes.
You can provide a virtual interface for remote stakeholders in a SWOT analysis through a Google Drawing template. By making real time viewing and collaboration possible, your team can build a stronger product.

Author Comment

by:Sina May
Comment Utility
Our org has a Google Apps account which made Drawings a bit more accessible. I could definitely see a company with Office 365 going with OneNote instead.  :)

Expert Comment

by:Deborah Canales
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What a nifty idea! My company utilizes Google Apps so I will have to keep this in mind to share with my users. :) Thanks!
Learn to develop an Android App
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Learn to develop an Android App

Want to increase your earning potential in 2018? Pad your resume with app building experience. Learn how with this hands-on course.

The choice of selecting a perfect productive suite for one’s organization is a critical decision that an IT Manager or a CIO has to make. And when it comes to choosing a cloud-based productivity suite, the choice gets all the more difficult. This is because one has to choose amongst the two most gigantic technologies vying for your industry-Google Apps For Business & Office 365.

A Quick Peek In The Past Of Google Apps & Office 365

Google Apps For Business was originally introduced as Google Apps in the year 2006. When it was released, the cloud-based services were not so prominent and were still in its primitive stage. Although despite of the low popularity of cloud services, Google Apps pressed on and transformed into the technology that we know today. Google Apps For Business includes many application in its toolbox that are widely used today. On the top is Gmail, followed by Hangouts, Google Calendar, Google Drive, Docs, Slides and many more.

On the other side of the fence exists Office 365. In spite of the fact that most of the companies were deploying cloud services to enhance their business, Microsoft still doubted the cloud services. However, after the introduction of cloud services from other brands, Microsoft finally came into action and introduced its own cloud service-Office 365 in the year 2011. It offers the traditional desktop-based applications such as MS Word, Excel and many others as hosted services.

Comparison Between Office 365 And
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by:Allen Falcon
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This article is disappointing, as it is inaccurate.  You do have advanced functions, such as pivot tables in Google Sheets.  

Your statements about word processing are off as well, as you are comparing Google Docs to Word and Publisher.  True, Google Apps does not include a Publisher equivalent, but apps like LucidPress let you do this for free (or with advanced features for a small fee).

With Outlook versus Gmail, both services have rules (they are Filters in Gmail) and you can use Google Docs to take notes and attach them to meetings (like OneNote).

SkyDrive has been replaced by OneDrive for Business, and you can license Google Apps with Unlimited Storage.

Most disturbing, is your statement about Privacy is absolutely wrong and false.  Google for Work has a privacy policy that includes no data scanning for advertisements.  You used the terms of service for the free, Gmail server, and not Google for Work (or for Education) in your comparison.

As a cloud solutions provider, we offer both Office 365 and Google Apps, depending on which solution best meets the needs of our customers.  Each solution has it's advantages (Google Apps has better mobile integration, for example, and Office 365 includes Delve).  Businesses need an accurate comparison of features and capabilities, which this article lacks.
Google Forms is a great platform to easily create polls, questionnaires and surveys. The service allows you to receive data in real-time and is a simple way to conduct large-scale surveys that can be distributed to multiple people.
The platform to begin with is quite easy to use. Add-ons can help enhance your experience with the tool and make sign-ups, surveys and questionnaires more efficient and convenient to use. In this article I will suggest 3 of the most helpful add-ons that I have experienced that you can also use with Google Forms.


The formLimiter add-on allows the creator of the form to set an expiration date for the form depending on a date, depending on how many responses were received, or when a spreadsheet equals a certain value. This will automatically close your form once you set your limit. Follow these steps to set up this add-on.
  1. Go to the add-on store and install the formLimiter.
  2. Go to your desired form and select Add-ons > formLimiter from the toolbar on top. 1Limiter.png
  3. From the panel that appears on the right, select how you want to close your form. 2Limiter.png
  4. If you choose date and time you can pick what date and/or time your form will close and stop receiving submission.  3Limiter.png
  5. If you choose max number of responses you can indicate after how many responses your form will close. 4Limiter.png
  6. If you choose destination spreadsheet cell value you can pick a cell from the response spreadsheet and close the form once that cell reaches a certain value. 5Limiter.png
There are many add-ons for Google docs, slides and sheets that can be extremely helpful in keeping your files organized and simple to use. Add-ons are installed into your Google docs, slides or sheets through Google's Add-On Store. One of my favorite add-ons is the Table of Content plugin. This is especially helpful when it comes to big documents with multiple sections.
The Table of Contents add-on helps the user go straight to a specific part of the document instead of the reader having to scroll through multiple pages in the search for a certain section or chapter of the document.
This article will go over how to set up this add-on and what this tool can do.

Install the Add-On

  1. Go to the Add-On Store for Google Docs and find the Table of Contents plugin.
  2. Select the “+ Free” button on the top right corner. 1.png
  3. Your add-on will then be installed onto your Google Docs.
  4. Go to Add-ons > Table of contents > Show in sidebar2.png 
  5. The Table of Contents add-on will appear as a panel on the right side of the screen. Panel.png

Add Title Page and Headings

  1. Now you can add sections to your document. Find the first chapter or section of your document and highlight the heading. 33.png
  2. Go to Format > Paragraph styles > Heading 1 > Apply ‘Heading 1’ to set that section up as one of your first headings. 97d37c92-249d-4951-9841-88a61db199dc.png
  3. Do the same for the rest of the sections in your document by choosing its respective heading number. headings.png
  4. Now click the refresh button on your Table of Contents panel. 5.png
Learn new improvements released by Google for Google Calendar. Noted in this article are simple tips and tricks that can make your everyday use of Google Calendar better.
With voice direction tools, various map viewing styles, the ability to get directions for different means of transportation and great service, Google Maps is simply one of the best navigations app in the market. 
However, over the past year, an app called Waze has quickly gained the attention of smartphone users. Waze is a community-based GPS navigation system that uses data given by people active on the app to figure out real-time traffic updates, faster routes, obstacles on the road and much more. Waze is unique in that it is constantly updating in real-time to give the user the fastest route to arrive at their destination.
Google acquired Waze in the summer of 2013. Although Google Maps now uses data from Waze, there are still many differences between the two apps. This article will go over the benefits of using Waze as well as how it compares to Google Maps.

Real-Time Navigation

Although Google Maps now pulls its data from Waze, the app still does not pick or change routes in real-time like Waze does. While you are on a route, other users on the app can report traffic and other delays. The app will then let you know if there is a quicker route available for you to take. You can now beat hours of traffic by taking backroads and other detours.
The app also lets you know how long the stop-and-go traffic will take. Instead of just showing a red line indicating heavy traffic, it will tell you how long it will take to pass the traffic.

Coordinating with Friends

Last month, Google released a new update for Google Sheets. This new update offers new ways to visualize and analyze data. Use this article to learn how to take advantage of the new tools now available for charts, cells and collaboration with Google Sheets. 

Change the Shape of Data Points

In a line or scatter graph, you can change the shape of your points with the new update.
  1. Create a graph with data points.
  2. Go into edit mode. 1EditMode.png
  3. Click on any point on the graph and a toolbar will appear.
  4. From here you can choose a shape from the dropdown menu. 2Plots.png

Add Data Labels to your Graph

You can now show the precise value of bars or points.
  1. Create a bar or line graph.
  2. Go into edit mode.
  3. Click on any point on the graph and a toolbar will appear.
  4. Select the data label icon.
  5. Choose Value from the dropdown menu. 3Value.png
  6. Your points will now be labeled on your graph with the exact value. 4Valueee.png

Preview Formula Results

You can now use a feature to help catch formula errors quickly. This new tool allows you to preview formula results as you type.
Once you add a formula into a cell, the preview will be down right above it before you even click enter. 5Preview.png 

Filter by Conditions

With the new update, you now have conditions that you can filter your rows and columns by.
  1. Select the column you would like and select Filter from the toolbar above. 6Filter.png
  2. After you select the dropdown menu from the column, choose Filter by condition.
One of my favorite tools to use with Google Drive is the offline access. Setting up offline access for Google Drive makes it easier for users to edit and view their docs, sheets and slides without Internet connection. Follow these steps to learn how to keep your documents synced and on your phone or desktop without needing access to the Internet.
Keep in mind that you must be using Google Chrome as your browser to turn on offline access from your desktop.

Google Drive Offline Access from Desktop

  1. Visit your Drive by signing into your Gmail.
  2. Click the gear icon on the top right hand-corner and select Settings from the drop-down menu. 1SETTINGS.png
  3. Check the box that says Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline2OfflineSYnc.png

 Google Docs, Sheets and Slides Offline Access from Desktop

  1. Visit your page for Google Docs, Sheets or Slides and sign into your Gmail. For this example I used the Docs page.
  2. Select the Menu icon on the top left-hand corner. 3DocsMenu.png
  3. Select Settings from the menu panel. 4DocsSettings.png
  4. Click the Turn on link under the Offline sync section. 5DocsOfflineSync.png
  5. The link will redirect you to a new page. Choose Enable Offline6DocsEnableOffline.png
  6. You can now access the documents of your choosing offline. 

Google Drive Offline Access from Mobile Device

  1. Download the Google Drive app on your device.
  2. Sign into your Gmail account through the app.
  3. Select the Info button next to the document you want to have access to offline. 7DriveMobileInfo.PNG
  4. Use the toggle in the Keep offline

I'm Dumb-phoned(ed)

Last week, I noticed this message when adding events to my Google Calendar:
SMS-article-3.pngOn June 27th (2015), Google is removing SMS as a notification option for Google Calendar events.  Their assumption is that enough people have smart phones and that they can use an app for notification.  Unfortunately, I have chosen a simpler life and still use a "dumb phone."  It has a real keyboard to make texting easier and has served my needs quite well for many years.

My Options

  • Upgrade to a new (smart) phone
  • Write some Python code that integrates Google Calendar with Google Voice
  • Configure my Google+ settings
  • Take advantage of Gmail
I will postpone the first option as long as possible.  I don't care what Google, or the tech industry in general, wants me to do.

I will hold off coding up a solution until I've explored all other work-arounds.

I tried to change the Google+ settings to use my cell phone as the notification target, but I needed the ability to send email from my phone in order to verify the address.  My cell phone account is simple enough that I don't have email - not a bad decision for a dumb phone, but one that prevents me from implementing this work-around.

Although Gmail isn't my primary email, I do use it.  After three tests, I have a work-around to my calendar SMS notification problem.

The Work-Around

1. Change your Google Calendar settings

SMS-article-1.pngOn the Settings page, click on the Calendars link
SMS-article-2.pngAnd then click the Edit notifications link.
Cloud file services can fill many different roles for your business. Often, the use of cloud file services begins with employees using consumer products, like Dropbox, to share files with customers and each other. While sync-and-share can be an effective way to manage files, you should always rely on the business editions to ensure that the business is in possession of, and is managing, your data.
That said, this use of sync-and-share tends to be transient in nature. At the other end of the spectrum, many businesses are replacing on-premise servers, NAS, and SANs with cloud file services, which become the primary file service.

To help you plan how to create the best file service for your business, consider these working definitions and considerations with respect to data protection and management.

Transient File Service

  • Transient file services are used occasionally for storage and sharing of files.
  • Often a sync-and-share service (Dropbox, box.net, etc) or a peer-to-peer service (Drive, etc.), files are copied to the file service and shared.
  • In most cases, files sync back, or are manually copied, to their primary location. As the primary location for files is protected by backups and permissions management, transient file service generally don't need or have backup protection.
  • Permissions management is often the responsibility of the individual users. As such, transient file services should not be used for sensitive or protected (PHI, PCI, etc) information.

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by:Allen Falcon
Comment Utility
Would you like me to remove/define the acronyms?  I don't think it will hurt the flow of the article.
The 14th Annual Expert Award Winners
The 14th Annual Expert Award Winners

The results are in! Meet the top members of our 2017 Expert Awards. Congratulations to all who qualified!


The Challenge

I was developing a new website for a client the other week in WordPress and they asked me if it was possible to track the clicks of the sponsor images they include on their home page. My first port of call was to use the Yoast Google Analytics plugin but for some reason, it didn't work and I wanted finer control of how my events were presented in the Google Analytics (GA) dashboard.

So, I was left wondering how difficult it would be to write some JavaScript to dynamically assign the event push to Google Analytics using the onclick event.

This article describes how I solved that and as it's JavaScript, the solution can be used in any website design.

The Solution

The method relies on the addEventListener() method which attaches an event handler to the chosen document element. A good introduction to this method can be found at w3schools:

The syntax for adding the event listener is:
document.addEventListener(event, function, useCapture)

Open in new window

So the starting point of the solution creates the event in the bubbling phase:
if (document.addEventListener)
    document.addEventListener('click', callback, false);
    document.attachEvent('onclick', callback);

Open in new window

Note that the attachEvent method is used to create a cross-browser compatible solutuion for browsers that don't support the addEventListener method eg. IE8 and earlier.

Once this is done, whenever a user clicks on the page the function callback will be executed.

So we next need to define what the callback function will do.

The first thing to do is to pass the user's event to the function:

Open in new window

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by:Jamie Garroch
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Hi Jim. I saw that weird hyperlink thing after posting the draft. I didn't put it in there and it appears to be a link to nothing when I checked the source of the page:

<a href="http://" target="_blank">

So, as I don't know how it got there I'm not sure how to delete it but I'll give it a go now.
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by:Jamie Garroch
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Thank you Team EE :-)
Many companies are making the switch from Microsoft to Google Apps. Use this article to learn more about what Google Apps has to offer and to help if you’re planning on migrating to Google Apps.

It is important to note that there is a pricing plan to use Google Apps for businesses. The cost is $5 per user per month or $50 per user per year. The pricing for Microsoft Office 365 is much more complex and expensive.  

First and foremost, for those who are unfamiliar with Google’s office integration platform, Google Apps works similarly as Microsoft Office 365. Gmail and Google Calendar can substitute Microsoft Outlook and Microsoft Exchange. Google Drive contains platforms that are similar to Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft One Drive. All documents made through Google Drive can be shared with others. Google Drive will allow users to edit files in real-time as well.
Google Drive includes services such as Google Docs, Google Sheets and Google Slides. These can be accessed online or by downloading the respective app through your smartphone. Through the web you can access and edit all your files through Google Drive. On your mobile device you must download each separate app to use the editing function. Google Drive can sync documents by using the cloud and also allows users to collaborate on files offline. 
The most …
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by:Greg Hejl
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Most folks are to tied to the Office Apps to give up on them.  if you tie Google Apps cost and the cost of Office licensing you might as well get on board with O365 for the online experience as well as the device experience for the same overall price.

Expert Comment

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Office365 does offer web version to application access. It is specially useful for saving documents on Onedrive, when you are accessing application form tablet or phone. Most of the plan allows application access for up to 5 devices. For laptop or desktop,  I would prefer full downloaded version which gives option to same on OneDrive or local drives. 5 devices option is same for business essentials/premium, E3 or E5, of course the application and storage varies with plan
I tend toward trying the newest hardware and software.  Thiss sometimes works out to my benefit, and sometimes not.  Because I downloaded and installed Android 5.x on my phone as soon as I was able, I ended up having to reset my phone to factory defaults.  It is now fine, but back then I was devastated.  More recently, I installed Inbox, from Google, instead of the Gmail app - which I deleted.  It seemed fine, except for one minor detail, I no longer received notifications when new mail arrived.

The notifications problem was more generalized than I had at first thought.  Many users were reporting the same problem.  So many that Google has the information on fixing this in their Inbox FAQ, and it was reported all over the web (here and here are just 2 examples).  I started with the Google site looking for a way to receive notifications again.  
  • I checked the settings on my phone, yes they were set to allow notifications for the app.  
  • I followed the instructions on the Google page to enable notifications in all containers
After trying everything on the Google site, I visited several other sites and tried their suggestions, if they were different.  I was still not getting any notifications.  I would have to start the Inbox application every so often to check if I had received any email.  After about a week of looking I gave up.  Then last week I posted a question
Not everyone is tied to the Microsoft Office suite these days, as more free cloud-based solutions are entering the market. You might be used to creating presentations in PowerPoint, but did you know Google offers Slides - a free presentation platform? Today we’re going to review this simple workaround to add audio to your next Google Slides presentation.

By default, Slides does not include support for audio files, but they can accommodate tracks from online audio services like Spotify or Soundcloud, or even from a YouTube video with this workaround. Let’s get started.

Add Audio with a Link

  1. From inside your Slides presentation select Insert > Text Box (or select the Text Box button on the toolbar) and insert a text box anywhere on the slide. (Be sure to have the copied link from the audio site you prefer).
  2. Paste some text into your text box (this will be visible in your presentation).Slides01.PNG
  3. Select the text box, from the toolbar select Add Link and paste in your audio link. The text box is now an active link.
  4. Move your text box to your desired location on your slide. You can also resize it to ‘hide’ it on the slide here.
  5. To play the audio in your presentation, head into presentation mode by selecting View > Present. While in your presentation, you can now click the link to play the audio track, it will open in a new browser tab, playing until you close it.

Cover the Link with an Image


Expert Comment

by:Samantha Picot
Comment Utility
Dear Leslie Bloom,

Do you know how to add music but not showing the video because I am making a power point and want to put relaxing music but just hear it,but not seeing it (video). May you please report back. Comment me back!

When I'm searching for answers on Experts Exchange, I often use Google because it's built into my browser.  To search only on Experts Exchange, I use the "site:" search operator, which can be cumbersome to type out each time I want to run a search. Fortunately, I have found an automated  workaround that streamlines the process.

It involves setting up a simple browser shortcut (for Chrome and Firefox), that you can implement in less than a minute, allowing you to search experts-exchange.com with Google by typing "ee" (instead of a site operator) before your search query in the browser address bar.  In this article, I will detail how to set up this shortcut for yourself.

Adding an Experts Exchange site search to the Chrome browser

The process for Chrome is to add a new search engine to the browser (video instructions here):

  1. In chrome, via your address bar go to chrome://settings/searchEngines
  2. Scroll to the bottom and "Add a new search engine" with the following values:
  3. Press Enter and exit out of your settings area.


Adding an Experts Exchange site search to the Firefox browser

The process for Firefox is to add a dynamic bookmark to the browser (video instructions here):


  1. Press 'Ctrl + Shft + B' (Windows) or 'Apple Key + B' (Mac) in Firefox to launch the Bookmark Menu
  2. In the Bookmark Library, right click on "Bookmarks Menu"
  3. Select "New Bookmark"
  4. Fill out the new bookmark with the following fields:
    • Name: Search Experts Exchange
      • (This name can be anything you want)
    • Location: https://www.google.com/#q=%s+site:experts-exchange.com
      • Site search URL with "%s" acting as a dynamically replaceable keyword
    • Keyword: ee
      • (This keyword will be what triggers the custom search)
  5. Click "Add"


Internet Explorer - Add Search Provider

The process for adding new Search Providers to Internet Explorer is currently broken (as of 4/14/2015). When IE is updated, I will update this article with the instructions.


Using Your New Search Tool

Once you've completed the setup, it's very simple to search Experts Exchange now with Google. All you have to do is:

  1. Type "ee" in your browser's address bar
  2. Type your search query after the "ee" 
  3. Press Enter

You will now only see results from experts-exchange.com

There you have it -- searching just Experts Exchange should be a much faster process. If you have any followup questions, post them as comments below.

For extensive details on this functionality including overviews on search operators and smart keywords you can read  my more detailed article here



Expert Comment

by:Maidine Fouad
Comment Utility
Nifty ^^ !
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Expert Comment

by:Andrew Leniart
Comment Utility
Excellent tip! Thanks for sharing.
Google Hangouts can make meetings with large groups more convenient than ever. Regardless of what device everyone is on, you can chat and create a video call for up to 10 people. Synched with your Gmail account and Google Calendar, Google Hangouts is simple and easy to use. 
Use these steps to get started with using Hangouts:

On Your Phone

  1. You can download the Google Hangouts app from an iPhone or an Android device.
  2. Sign in through your Gmail account.
  3. Select the pencil icon on the top right corner to add people to your chat or video call.
  4. Enter in the email address of the people you wish to be added into your chat and then click Done1.PNG
  5. You can now chat, call or video call with the people you added regardless of what device they are using. Select Video to start a Google Hangout. 2.PNG
  6. Using the toolbar above on the Google Hangout, you can easily add people into your group chat as well. 3.png

Through Your Gmail Account

  1. Start a chat with anyone through your Gmail account on your computer. 44.png
  2. If you’re receiving a call, you will get a notification on the right hand side of the screen like show below. 4NewSectionGmail.png
  3. Once you accept or start the call, you have many options such as chatting, screen sharing, sharing pictures, and using effects. 5.png6.png

Google Calendar

You can also start or join a Google Hangout straight from your Google Calendar. Just select Join Video Call

Expert Comment

by:linda allen
Comment Utility
Google Hangout has provided the best place for messaging which was normal and boring task earlier that we do on regular basis, normal text messages embrace the fact that new instant messaging app exit which is much faster and reliable to use.Using Google hangout that standard communication platform allows various new features like sending and receiving video calls from USA or Canada, sharing Of High-Resolution images, getting quick notification excites us more rather than boring dull communication, use of fancy widget and mood emojis is more fascinating in a google hangout.
Google Hangout Amazing Facts

Google Apps

Google Apps is a suite of cloud computing productivity and collaboration software tools and software. It includes Google’s popular web applications including Gmail, Drive, Hangouts, Calendar, and Docs. While these products are available to consumers free of charge, Google Apps for Work adds business-specific features such as custom email addresses at your domain and storage for documents and email.