Lotus IBM

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Lotus Software produced the Lotus 1-2-3 spreadsheet program, and later developed Lotus Notes, a groupware and email system. Following its acquisition by IBM, the Notes and Domino client/server collaborative platform were expanded to include functions such as email, calendars, to-do lists, contacts management, teamrooms, discussion forums, file sharing, microblogging, instant messaging, blogs, and user directories. IBM also release SmartSuite, a comprehensive office suite, and followed that with Symphony, unrelated to the Lotus suite of the same name.

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Michelle Phillips
Sometimes clients can lose connectivity with the Lotus Notes Domino Server, but there's not always an obvious answer as to why it happens. Read this article to follow one of the first experiences I had with Lotus Notes on a client's machine, my now good bipolar friendly software.
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This article covers general Notes 8.5 troubleshooting information including recreating the Notes\Data folder.
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Notes 8.5 Archiving Steps and Tips
This article covers setting up a Notes archive, and helps understand some of the menu choices making setting up and maintaining a Notes archive file easier.
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LVL 15

Administrative Comment

by:Eric AKA Netminder
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Sjef,

On the other hand, you could write such an article... *laughing*

ep
PE
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Expert Comment

by:Sjef Bosman
Comment Utility
@EP: touché...
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Notes Document Link used by IBM Notes is a link file which aids in the sharing of links to documents in email and webpages. The posts describe the importance and steps to create a Lotus Notes NDL file in brief.
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IBM Notes offer Encryption feature using which the user can secure its NSF emails or entire database easily. In this section we will discuss about the process to Encrypt Incoming and Outgoing Mails in depth.
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Lack of Storage capacity is a common problem that exists in every field of life. Here we are taking the case of Lotus Notes Emails, as we all know that we are totally depend on e-communication i.e. Emails. This article is fully dedicated to resolving the problem of shortage of storage space.
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Expert Comment

by:Nitesh Kumar
Comment Utility
cool.....
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Author Comment

by:amilie wilson
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Thanks all for your appreciations.......
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For beginners of Lotus Notes user this is important to know about the types of files and their location supported by IBM Notes. Mostly users are unaware about how many file types are created and what their usages are. This Article is fully dedicated to highlight the significance of types of files
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Problem

"Can you help me recover my changes?  I double-clicked the attachment, made changes, and then hit Save before closing it.  But when I try to re-open it, my changes are missing!"  
 

Solution

This solution opens the Outlook Secure Temp Folder (a.k.a the OLK folder) without having to open the registry.  This is where the changes will have been saved.

1. Find a PDF in your Inbox that you received as an e-mail attchment and open it directly from the e-mail into Adobe Reader (or Acrobat).
2. In the Adobe software, go to File | Properties
3. Click the HYPERLINKED Location path of the file to open the secure temp folder
pdffileproperties.jpg

Discussion

Whenever Outlook is asked to open a file in its client program (Word, Excel, PowerPoint, Adobe Reader, etc.) the attachement is first copied to the Outlook Secure Temp folder, which may begin with "OLK...", or is found in a super-hidden subfolder of Temporary Internet Files.  This design is intended to preserve the message and its original attachment, while allowing you to interact with the file locally.

Many articles can be found that direct you into the registry (HKCU\Software\Microsoft\Office\12.0\Outlook\Security\OutlookSecureTempFolder, or similar) to find the folder path.  But this can be cumbersome, and frankly intimidating to many. The purpose of this article is to provide a quicker, easier, and safer way to get at these attachments which does not require access to the registry.
 

Preventative Actions

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  In today’s Arena we can’t imagine our lives without Internet as we are highly used to of it. If we consider our life style just for only 2 min we found that face to face communication is swapped by e-communication.  Every Where from Works place to home we found the usage of email clients like IBM Notes, Outlook, G-mail, Mozilla Thunderbird etc.

Lotus Notes comes under the category of Preeminent Email Clients use for the purpose of e-communication. Lotus Notes is a branded product well known for security feature. NSF or Notes Storage Facility is the default document oriented database file created for storing Notes database. For every profile in Lotus Notes, two NSF files are created- username.nsf and names.nsf. Attributes like emails, calendars, tasks, etc. get stored in the username.nsf file and only Notes contacts get stored in a separate names.nsf file. These NSF files contain both the application design and the data associated with the application.

When you open your Lotus Notes account a window will prompt up to ask your password for the verification. Although Lotus Notes provides the strong Security feature in the email client Arena as compare to others. Password plays an important role to protect our database so it needs to be update periodically. Password should be like easy to remember for yourself and hard to guess for others. In this article you will learn how to reset your password.

In the very begging initiate your Lotus Notes and go to File Menu
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I thought it will be a good idea to make a post as it will help in case someone else faces these issues. I trust this gives an idea how each entry in Notes.ini can mean a lot for the Domino Server to be functioning properly. This article discusses two tips.

"Server exiting: Could not open ID file".

I got an interesting issue with one of the domino servers. The server had crashed with the error on domino console screen "Server exiting: Could not open ID file". Interestingly there is no much help available in the Lotus Knowledge base, IBM Support docs and even the most preferred google search.

Finally I thought to do some research on it. I initially thought that the ID file may have become corrupted. I replaced the ID file from the Backup repository and tried to make the server up but resulted with same error. Then I copied the ID file to my local and verified to make sure the ID file is in right shape. Next I replaced the NAB from copying a fresh NAB from one of the adjacent domino servers, but even this was of (very) less help.

So I thought to look through the Notes.Ini which keeps all the domino configuration and Notes Server uses this file to bring all the specified services up and running. When I was looking at all the entries one by one in the Notes.ini, I found that the entry ServerKeyFilename=Server17.id was missing. I made that entry which fixed the issue.

I checked back with the team and someone who was very new to the team confirmed …
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You’ve got a lotus Domino web server, and you have been told that “leverage browser caching” is a must do. This means that we have to tell the browser everywhere in the web to use cache. In other words, we set (and send) an expiration date in the HTTP headers to instruct the browser to use his cache for further visit.

It takes 5 to 10 minutes.

Optionally: check if you need this:
You can use http://gtmetrix.com/ and analyze performance of your site. In the report look at the “Leverage browser caching” if you have “Grade 0” it’s time to read this article! (see below figure)
You also can use in fire bird, the “page Speed” (but I had problem using it)
BEFORE optimization: analyze of Leverage browser caching (gtmetrix)
In you Administrator client, in the Configuration tab, expand the Web section and click Internet Sites. Open you server(s) document in the view and create rule.

n.b. For more information on how to create rule look at: http://publib.boulder.ibm.com/infocenter/domhelp/v8r0/index.jsp?topic=/com.ibm.help.domino.admin.doc/DOC/H_WEB_SITE_RULES.html, in short you open the document of the server and click on “Web Site…/Create Rule” button.
 Domino rules for Leverage browser caching
How to define the rule:
In the Basic Tab: first choose Type of rule: HTTP response headers.
In the Incoming URL pattern: enter a pattern that will be like “*.css*”.
The important part: You have to check Expires header: Always add header (override application's header).
Specify a number of days. According to my 5 cents opinion, week or even month is OK for images or flash (*.swf).
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This is an old article, please see an updated version of this article, located here:
http://www.experts-exchange.com/articles/23619/Notes-8-5x-Windows-7-Notes-info-and-tips.html
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For Desktop Techs:

How to retain a user's Notes configuration data when swapping out the end user's computer.

(Assuming that you are not upgrading to a completely different version of Notes client)

All you need to do is:
1) install Notes on the new computer
2) rename the C:\Notes\Data folder to something like C:\Notes\Factory-Data
3) rename the .ini files in the C:\Notes folder. There should be about four .ini files.
I usually rename these from:
formats.ini, keyview.ini, notestat.ini, and notes.ini
to: factory-formats.ini, factory-keyview.ini, factory-notestat.ini, and factory-notes.ini

The first three rarely change if at all, but the most important one is notes.ini

Once you have the Data folder and the four .ini files renamed( I rename them as opposed to overwriting or deleting in case you have to revert back to the factory folders) you can copy over the user's old Data folder under their old Notes folder( C:\Notes\Data). You will also want to copy over the user's old .ini files with the same name as the ones we just renamed.

Now for the most part this is all you need to do--but there are some preliminary tips you should follow before attempting to login into Notes using the user's Notes login:
1) Edit the notes.ini file
a) make sure that each line is a valid line. This means that this .ini text file sometimes becomes corrupt so that half of one line get duplicated as a new line. …
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Expert Comment

by:Porpatham
Comment Utility
Hi,
      Install new lotus Notes in the same location of another PC. Then Copy Desktop6.ntf, Notes.ini, ID and Bookmarks.ntf Files in to the new lotus Notes to a respected Locations.

It will work Automatically.

Please check and Reply.
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For users on the Lotus Notes 8 Standard client, this article provides information on checking the Java Heap size and adjusting it to half of your system RAM in attempt to get the Lotus Notes 8.x Standard client to run faster.  I've had to exercise this setting many times in my job and have seen noticeable improvements.  The basic client version doesn't use Java; as a result, this setting won't impact client performance for users that are utilizing the Notes 8 Basic client.

You can find if you're using the Standard or Basic Notes client by opening Lotus Notes, selecting Help > About IBM Lotus Notes.  You'll see the current configuration cited on the 5th line down.

Now, getting back to the Standard client Java Heap Size, here's how to check the size and make adjustments.

Navigate to the following file on the computer running Notes.  

{NotesProgramDirectory}framework\rcp\eclipse\plugins\com.ibm.rcp.j2se.{Version}  


Often, the directory and file will be similar to this:

C:\program files\ibm\lotus\notes\framework\rcp\eclipse\plugins\com.ibm.rcp.j2se.win32.x86_1.6.0.20080709-200808151631  

In this folder, look for the file "jvm.properties".  Edit this file in WordPad.

One of the first lines that aren’t commented out (preceded by #) is:

vmarg.Xmx=-Xmx256m

Change that line to roughly half of your available ram.  For example, a computer with 2GB of RAM would have a setting like this:

vmarg.Xmx=-Xmx1024m

Make sure you …
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Expert Comment

by:stevecassidy
Comment Utility
How do you make the agent write this value? For some annoying reason in Win7 x64 - not joined to a domain - I am told I can't use Wordpad to write to the location where the .properties file lives. I am of course, the administrator :-/
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Expert Comment

by:larsberntrop
Comment Utility
rightclick wordpad
select run as administrator
edit file
save file
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Lotus IBM

20K

Solutions

8K

Contributors

Lotus Software produced the Lotus 1-2-3 spreadsheet program, and later developed Lotus Notes, a groupware and email system. Following its acquisition by IBM, the Notes and Domino client/server collaborative platform were expanded to include functions such as email, calendars, to-do lists, contacts management, teamrooms, discussion forums, file sharing, microblogging, instant messaging, blogs, and user directories. IBM also release SmartSuite, a comprehensive office suite, and followed that with Symphony, unrelated to the Lotus suite of the same name.

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