We have a Totals query, and change it to an Append Query, so we can use it to add records. Create an an expression for a calculated field. Get errors (oops!) when we run the append query, but see how to fix them :)

To Summarize, in part 1, we examined data and made a query. In part 2, we changed the query to a Totals query to get unique values and used an aggregate function in an expression. In part 3, we took a deep dive into table design. Now, we have created and run an append query. Records are now in the customers table, and we have two more tables
to put records in before the import from Excel is done. Look for those lessons in the future.

Here are other videos in this series:

Shuffle - 1 - Examine Data (imported from Excel)
https://www.experts-exchange.com/videos/61034/Shuffle-1-Examine-Data-imported-from-Excel.html

Shuffle - 2 - Totals Query
https://www.experts-exchange.com/videos/61035/Shuffle-2-Totals-Query.html

Shuffle - 3 - Table Design
https://www.experts-exchange.com/videos/61036/Shuffle-3-Table-Design.html

1. Open a table in Datasheet view to look at information

2. Click the Filter dropdown at the top of a column to specify criteria for the rows displayed

3. Resize columns to be wider or narrower, double-click to best-fit

4. Add new records at the bottom

5. Look at each column and determine what type of object it is.

      There needs to be a table to describe each type of object.

Data was imported into Access from Excel. In part 1, we examined it, and learned how to do a few things in datasheet view like filtering, sizing columns, and showing totals. To get unique values, we'll make a query and then change it to a Totals query, and use an aggregate function to calculate something. We'll use Group By, Max, and Expression.

Here are the other videos in this series:

Shuffle - 1 - Examine Data (imported from Excel)
https://www.experts-exchange.com/videos/61034/Shuffle-1-Examine-Data-imported-from-Excel.html

Shuffle - 3 - Table Design
https://www.experts-exchange.com/videos/61036/Shuffle-3-Table-Design.html

Shuffle - 4 - Append Query
https://www.experts-exchange.com/videos/61037/Shuffle-4-Append-Query.html

1. To change a query to an aggregate query, click 'Totals'

in the Query Setup group of the Design ribbon tab

2. Group By the key field in the Total row

3. Change Group By to Max for other fields

4. Create an Expression with Count(ID) for the number of records

Learn how to install an add-in for Access. Add-ins can save time, and make your code more accessible. Where does the add-in go?

Do you want to create an add-in? What must it contain? Learn about the USysRegInfo table and what needs to be in it.

The add-ins demonstrated here can be downloaded (free) from:

Tools > Add-in > Document SQL, RecordSource, RowSource
http://msaccessgurus.com/tool/Addin_DocumentSql.htm

Tools > Add-in > Workspace Save and Restore
http://msaccessgurus.com/tool/Addin_Workspace.htm

The add-ins are just ACCDB files that have been renamed to have an ACCDA extension.

1. To install an add-in, run Access as Administrator

2. Open a database

3. Drop down the list under the Add-ins icon on the DATABASE TOOLS ribbon tab

4. Choose the Add-in Manager

5. Choose Add New...

6. Browse to the ACCDA file and click Open

7. Close the Add-in Manager

8. Your new add-in should now be on the Add-ins menu

This video takes you through the steps to create dropdown validation menus in an excel spreadsheet.  For the purposes of the video, Microsoft Excel 2016 was used.

Microsoft Office 365 Backup and Restore Solution by SysTools to export Office 365 mailbox to PST / EML file format on Windows OS. On Mac, tool backup O365 to PST / MBOX / MSG / EML / EMLX file formats. Not only this, restore option helps to import single as well as multiple PST file back to Office 365 tenant.

Visit Official Site to Know More: https://www.systoolsgroup.com/office365-backup/

1. Download & Install.

Visit the official site to "Download & Install" Microsoft Office 365 Backup and Restore software by SysTools

2. Login Using Office 365 Credential

Enter username & password and click on "Login" button.

3. Select File Format

Select PST or EML file format to backup Office 365 mailbox in that particular format

4. Apply Date Range Filter

This option is provided to backup Microsoft O365 Mailbox within a particular date range.

5. Export Button

Click on "Export" button to start the backup process.

See the Basics of Office 365's Note Taking app, OneNote

Discover the basics of using Outlook 2016 from office 365.

Basic Overview of office 365 user portal

Enter Foreign and Special Characters

Enter characters you can't find on a keyboard using its ASCII code ... and learn how to make a handy reference for yourself using Excel ~

Use these codes in any Windows application! ... whether it is a Microsoft Office product like Excel, Word, PowerPoint, Access,... or a simple program like NotePad.

Along these lines, I've written a tool to make it easier to input and lookup Unicode when you are in Access, and am making another video on Unicode - so be on the lookout for it.

Please Like, Comment, and Share with your friends ~

have an awesome day,
crystal

1. To insert a special character, make sure Num Lock is on

2. Hold down the ALT key

3. Type the ASCII code on the numeric keypad

4. Release the ALT key

The Relationships Diagram is a good way to get an overall view of what a database is keeping track of. It is also where relationships are defined. A relationship specifies how two tables connect to each other.

As you build tables in Microsoft Access, or link to tables that are in SQL Server, Excel range, or other database, put them on the Relationships Diagram

Stretch or shrink fieldlists so everything shows

To create a relationship in Access, click on the Primary Key in the main table, drag to the Foreign Key in the related table, and let go.

In the dialog box that pops up,
check: Enforce Referential Integrity

This is important so that there are not values that don't match up to anything.

Error creating relationship?

If there is bad data, a relationship with referential integrity cannot be created. Fix the bad data and try again.

If the table is linked, you can show it on the diagram but you cannot create a real relationship that is not already there. If relationships are not defined, you can drag lines without enforcing  referential integrity to show what is supposed to match.

Define relationships and arrange the diagram as you build your tables.
Enforce Referencial Integrity unless you have a specific reason not to.

have an awesome day,
crystal
 ~ connect to me, let's build it together
http://www.msAccessGurus.com

1. To create a relationship in Access, open the Relationships Diagram

2. click on the Primary Key in the main table

3. drag to the Foreign Key in the related table

4. and let go of the mouse.

5. When the dialog box pops up, check: Enforce Referential Integrity

6. and click Create

7. Rearrange the Relationships Diagram so everything shows and flows

This lesson discusses how to use a Mainform + Subforms in Microsoft Access to find and enter data for payments on orders. The sample data comes from a custom shop that builds and sells movable storage structures that are delivered to your property. When a sale is made, it may be paid outright, carried in-house, or purchased by a finance company.

Using a mainform with subforms allows data entry into multiple tables with referential integrity. There are also calculations, and ways to find and filter information; Synchronizing subforms so they update with the record changes using LinkMasterFields and LinkChildFields; Calculating sum and total number of orders and payments, and the balance due; Displaying the company logo; and more.

Learn how to undo creating a new record, use shortcuts and quick ways to enter data, and about setting the Enter key behavior in the Access Options so pressing Enter goes down one row, just like in Excel. See how easy it can be to disburse all the is remaining on an allocated amount left to a single order.

See how Anchoring subforms and controls enables them to stretch and shrink as the display area changes.

Future lessons will go into the nuts and bolts of how this form works, address issues, fix problems (there are some), and enhance capabilities.

~~~

Did you learn something new?

Please Like, Comment, and Share with your friends. Thank you.

Through sharing, we will all get better.

have an awesome day,
crystal

1. Download sample database

…

Visualize your data even better in Access queries. Given a date and a value, this lesson shows how to compare that value with the previous value, calculate the difference, and display a circle if the value is the same, an up triangle if it increased, or a down triangle if it decreased ... and stagger the markers for even greater grasp.

This lesson also covers how to handle non-American date formats, and optimize performance with a subquery.

If you like this video, please Like, Share, and Comment ~ thank you

1. Make a new query based on a table (MyData) with a date (TheDate) and a value (Price)

   - add date and value fields to the grid
   - sort in decending order by date

2. Add another copy of the table to the query

   - Access will '_1' to the end of the name of the copy at the top of the fieldlist to make it unique.
   - This table will represent the record for 'yesterday',  or whenever the previous value was recorded.
   - add date and value fields to the grid and give them aliases (for instance, PrevDate and PrevPrice) since field names have to be unique

3. Create a calculated field to show the difference

   - for instance --> Diff: CCur( MyData.Price - MyData_1.Price )
   - between a value in the reference record and the previous record
   - Wrap with function to convert to currency to ensure the result is the correct data type
   - the calculated field name (alias) is 'Diff' since it appears before the colon

4. Create a calculated field to show the Unicode symbol corresponding to a Circle or Triangle to graphically represent the difference

…