Outlook

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Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.

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A company I am working for is currently using Outlook 2016 to send and receive emails through their Gmail email service. All users currently have thousands of email auto complete entries within their Outlook profiles.

These auto complete entries are important since when the users type the first few characters of someone's email address or name the correct email address will appear as an auto complete entry within Outlook (see the screenshot).

Next week I will be switching them over to using Office 365 and will be creating new Outlook profiles for each and every user that will be communicating with the Office 365 server instead of with the Gmail servers.

We don't want for the users to have to regenerate their email address auto complete entries once again.

What can be done to preserver or to regenerate the Outlook user's email auto complete entries so that when the users type the first few characters of an email address or name the email address will be suggested within the email auto complete entry?

I will be willing to purchase a commercial utility to either migrate these email auto complete entries or to regenerate them based upon previously sent and received emails from the current to the new Outlook 2016 email profiles if necessary.

OUTLOOK-EMAIL-AUTO-COMPLETE
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Hi All,

When people contact me through lync , the conversation history is getting saved in another mailbox. When i contact people from lync those conversations are saved correctly in my conversation history folder.

The issue is when people is pining me the conversations are getting saved in shared mailbox.

FYI,, i have configured my mailbox in a separate  outlook profile.

Please suggest ...!!!
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Hi Everyone

I have a weird one, i have english user on windows 7 with office365 email(active sync) and outlook2016(office365).  The english user get a reply from a japanese computer in english but when you read it. it is transparent on the english outlook 2016 but if they read it from an ios device all the context is readable. Try to highlight the text and change the color but there was no text but you do know something is there.  not sure what is the work around on this. Short of replying everything on iOS devices.  Any suggestion would be greatly appreciated.

Thanks

john
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I'm currently migrating the DC and Exchange from SBS 2011 to Server 2016 and Exchange 2016. I'm at the point where Exchange is installed and patched to the latest CU. All Virtual Directories are setup and the SSL is imported into Exchange 2016. The mailboxes on SBS 2011 working fine as before, however if i create a new mailbox or migrate a mailbox to Exchange 2016 i get an issue setting up the Outlook client.  On setup i get prompted with a certificate mismatch and the user logon prompt. Once entered the required info everything seem to work fine. The bizarre thing is i only get the certificate and password prompt once on setup and not anytime after this.
I checked all the settings and run health reports with no errors found. Any ideas?
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Can you change this so it uses and .oft as the email sent? I have attachments i want to send along with it.


' ExpertExchange Question ID 28492433
' http://www.experts-exchange.com/Software/Office_Productivity/Groupware/Outlook/Q_28492433.html
' Expert: ltlbearand3 [http://www.experts-exchange.com/M_2469312.html]
'
' -------------------------------------------------------------------------------
' MUST HAVE A REFERENCE TO:
'   Microsoft VBScript Regular Expressions 5.5
' -------------------------------------------------------------------------------

Sub CustomMailMessageRule(Item As Outlook.MailItem)
    Dim objRegEx As VBScript_RegExp_55.RegExp
    Dim colFoundWords As VBScript_RegExp_55.MatchCollection
    Dim objOutlookMsg As Outlook.MailItem
    Dim objOutlookRecip As Outlook.Recipient
   
    ' Set up Regular Expressions to search for the email Address
    Set objRegEx = New VBScript_RegExp_55.RegExp
   
    ' Search for Matching Email Addresses
    With objRegEx
        .IgnoreCase = True
        ' Set Global to False to only find the first instance as there could be more than one if they sent the email
        ' and it turned it into a link
        .Global = True
        ' This pattern will look for an email address - see http://www.regular-expressions.info/email.html if you want to know more
        .Pattern = "Email\sAddress:\s\b[A-Z0-9._%+-]+@[A-Z0-9.-]+\.[A-Z]{2,4}\b"
        ' Run the Search
        Set colFoundWords = …
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Hi,
how to search outlook mail content when i opened a email and i want to search say "xyz" in that opened email contents from some person.
when i do control F it opens new email window which i do not want. please advise
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My client wants all his users to be on Outlook 2016. On six computers running Windows 7 and Outlook 2003 after installing Outlook 2016, when creating a new message the social networking links in their message would give the error: Certificate Error The application experienced an internal error loading the SSL libraries." This message would pop up 16 times and looking at event viewer there would be 32 instances of Schannel error 36887. I have removed the social networking links for now, but I know the boss will want them back. Certificate error
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Hi,

since we upgrade one users Office from Outlook 2010 to Outlook 2016, we have one big problem:
This User A has full rights on user B´s complete mailbox. Now we added the mailbox of user B in Outlook of user A (Properties of Exchange-account in Outlook -> Advanced -> "open these additional mailboxes").
If we click on the Mailbox B in Outlook we get the message that there is no conenction to the server. Cache mode is deactivated. In OWA there is no problem to access mailbox B with the credentials from user A.

The problem comes up with upgrading to Outlook 2016 - maybe coincidence, maybe the reason...

We have an Exchange 2016
Can someone help please ?

Thanks

loosain
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Hi All,

Can anyone here please share some tips or steps in Group Policy in how to create the Outlook Email signature for each people in different OU ?

For Example:

Domain.com/Users/Accounting --> Email Signature Template ACC1.
Domain.com/Users/IT --> Email Signature Template IT1.
Domain.com/Users/Marketing --> Email Signature Template MRK1.

How to do that based on each OU ?

Note, the users are using various different OS and Office product like:
Operating System: Windows 7 and Windows 10
MS Office: 2010, 2013 and 2016 (some will use 64 bit, but majority is 32 bit)

Any help and guidance will be greatly appreciated,

Thanks,
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Hi

I have an office 365 email account that have full access to 5 email accounts and about 200 GB(20 files) of pst files mounted on it.  The users have about 20GB of email box.  outlook is freezing when I open random emails.  No sure if it is the 20 pst causing the problem.  If i dismounted half of PST and it seems to move freely, not sure if there any documentation that may say having 200 GB mounted PST is a bad idea?  

Noted, have disable the share folder cache mode so the PST does not grow to a outrageous size.  

best regards
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Is there any way of setting an Office 365 policy so Outlook 2016 won't automatically delete emails in the deleted items folder after 30 days?

If this can't be done through the Office 365 website portal can it be done through the Power Shell?
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Had this problem a few months ago and it SEEMED to resolve itself...but alas, it is back.
Prior posting on this issue

I have a new W10 box with Office16 installed.  I can login to system on network as the intended staff member, see all network servers/drives/printers, etc...  However, when I open Outlook and it begins to auto-configure, it recognizes the user account, asks what type of install (Exchange 2013), then fails because no connection to the Exchange server can be made.  On this system, if I login as a different user, I can configure Outlook without issue.  I can also connect via OWA.  It just seems to be getting Outlook to connect for this user.  I tried Outlook 2013, also tried from another workstation, no connection.

User at her current workstation is not reporting any issues with Outlook, it is just configuring a NEW connection anywhere.

Thoughts?
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Hi all,

How can i modify that all users automatic reply in HTML format in Outlook, even when they reply on a plain text mail?
I know this can be done per user, but i want to modify it on the exchange server.

Thanks!
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I use outlook 2016. Can i set Out Of Office Automatic Replies without an exchange server?
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I have a coworker who would like to report on Tasks data in his Exchange mailbox (whether through Outlook, other 3rd party software/plugins or code I'll need to write). He would like to mainly analyze how long it takes to complete a task from when he started it (comparing when the Task was created, when the due date was set,  and when it was marked as completed).

I've poked around online and using Microsoft Power Query for Excel seems to be most promising so far. Was wondering what my fellow Experts would suggest for a Task reporting/tracking 3rd party software/plugin.

Thanks!
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Hi All,

My Exchange Server 2013 DAG spreads across 5x mailbox servers VM in three different Data Center locations.
So each mailbox servers hold mixed of 2 Active 3 Passive or 3 Active 2 Passive mailbox DB.

After the nightly successful backup, I can see that the some of the current Mailbox databases are mounted on the server that is activation preference 2.
So the database is kept on mounting from one server to another one (changed daily after the successful backup).

Is this the normal behavior of DAG ?
Would there be any impact if I let it automatically failover to one server nightly or keep running on the passive node forever ?

Note here are the settings applied for all the Mailbox Database:

AutoDagExcludeFromMonitoring                        : False
AutoDatabaseMountDial                               : GoodAvailability
DataMoveReplicationConstraint                       : SecondCopy
ReplicationType                                     : Remote

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And this is the Cluster Properties from one of the DAG member which should be replicated for all nodes:

cluster /prop SameSubnetThreshold=20:DWORD
cluster /prop SameSubnetDelay=2000:DWORD
cluster /prop CrossSubnetThreshold=20:DWORD 
cluster /prop CrossSubnetDelay=4000:DWORD
cluster /prop RouteHistoryLength=40:DWORD

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How can Outlook 2016 be changed to prevent if from permanently removing emails in the deleted items folder after 30 days?
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I have a user who's e-mails are disappearing when he tries to open them from his iPhone and they can not be seen on his phone or his computer.  The client uses Exchange 2010 and Outlook 2010,  Has anyone seen this and have solutions?
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We use Exchange Server 2010.  My computer is a Mac with Outlook 365 client that connects to the corp exchange server to get mail.  I also have a PST folder that i created and manually move emails to it.  For testing, on the Exchange server, we enabled ARCHIVING feature on my mailbox and the rule is to archive 3 years.    ISSUE: after this was turned on it went through my PST folder and seemed to remove all of my emails between 2017 - 2014.   I can't locate these files.  I've since turned OFF arching on my mailbox but I'm unable to retrieve the missing emails.  Even if I re-import my pst folder (from my hard drive) the emails do NOT show.  Is there a way to retrive the lost emails?
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Today's appointments were missing from my iphone calendar. I disabled calendar from the iphone, ALL appointments were removed. I re-initiated the calendar, but now i am missing ALL appoitments.

Yesterday we completed my migration to outlook 365.

Any ideas? I have tried
- resetting networks
- re-installing the email exchange account
- toggeling sync of the calendar


Any advice would be appreciated.
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I had this question after viewing Hyperlinks not opening in outlook 2010.
The operation has been canceled due to restrictions in effect on this computer
I have tried the fixes; Reset IE 11, set outlook and IE as default programs checked the registry etc. this only started after I installed Brackets while taking an HTML5 class, uninstalled Brackets but the problem persists, any suggestions?
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Hey guys.  I've got a situation where I am going to be migrating from a server running Exchange 2010 to a brand new Exchange 2016 server.  There are about 400 end users using this server.  I'm comfortable migrating the data over, but I'm concerned about having to reconfigure the Outlook profiles for all those users.

What is the best practice for doing this?  I can't imagine keeping the servername the same would work.  

Since there are so many users, i want to minimize the time needed to reconfigure all those Outlook profiles

Would enjoy hearing your thoughts.
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I have Exchange 2007 and I want to enable Outlook Anywhere for the purpose of office 365 staged migration.
We already have a working OWA 2007 for the users.
I have completed steps a) and b) so far.
a) I have installed Enable RPC over HTTP
b) On the EMC- Sever Configuration-Client access- I have Enabled Outlook Anywhere

The DNS and NetBIOS name of our Domain as attached in the snapshot. This is FYI and let me know if you need any further information.
Now to make the auto discover work, not sure what else i need to to do.

1) Do I need to create A record for autodiscover internally on the DNS.
2) I had renewed the SSL certificate procured from Trustico for Exchange 2007 server 12 months ago and do I need to now put autodiscover entries in the certificate.
3) Do I need to create a DNS forward lookup zones for my domain.
4) Do I need to add a “A” record for the autodiscover service on our public DNS.

Please suggest what is the easy way to make autodiscover work with my current setup.

Thanks any help and tutorials would be great.
Domain-NetBios-Name.png
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Hello,

I use a customized Outlook form that runs VB Script.  I have a command button that opens up a Word template and prints it to a PDF file.  What happens though is when printing, the save PDF dialog box comes up.  I don't want that.  I want it to save it as a PDF automatically without the dialog box coming up.  Let's just say C:\test.pdf.  Here's the code that I currently use.

Sub CommandButtonShipLabelUSPS_Click()

On Error Resume Next

Dim strCurrentPrinter' As String

	Set objDoc2 = GetWordDocLabel("\\TGPS13VM1\drawing$\Jobs\Task_Templates\Ship-Ship Label USPS.dot")
    	Call FillFieldsShipLabel(objDoc2)
    	objDoc2.Application.Options.PrintBackground = False
    	objDoc2.Application.DisplayAlerts = False

if Item.UserProperties("PrintHold") = True then
  	Set objDoc2 = Nothing
  	Set strCurrentPrinter = Nothing
  	Set objWord2 = Nothing
	Exit Sub
end if

    	strCurrentPrinter = objDoc2.Application.ActivePrinter ' store the current active printer
    	objDoc2.Application.ActivePrinter = "Adobe PDF" ' change to another printer

    	objDoc2.PrintOut ' print the active sheet
	Call RestoreActivePrinter

	objDoc2.Application.DisplayAlerts = True
    	objDoc2.Application.Options.PrintBackground = True

objDoc2.Close wdDoNotSaveChanges
objWord2.Quit wdDoNotSaveChanges

	Set objDoc2 = Nothing
  	Set strCurrentPrinter = Nothing
  	Set objWord2 = Nothing

End Sub

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Thank you,
Joel
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I have not since around 10:00 am yesterday. On the off chance no one sent me anything, I have had people send things and they have not come through. I receive a lot of important emails regarding time sensitive medical /legal issues. SO I really need to figure this out?
I called the support number , and it said the office was closed.
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Outlook

95K

Solutions

59K

Contributors

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.