we have been seeing constant increase in OST growth for users.

we are working on get to online mode , but as of now we are trying to get the fast growth of OST to slow down

upon investigating we saw users have lot of shared mailboxes.

while doing research i found this

The users whose .ost files are bloating, do they have shared mailboxes in their outlook?
ANSWER IS yes: if the shared mailboxes are added as "Open these additional mailboxes"  
 If they are added in this manner one may  want to remove the shared mailboxes from there and
 Add them as Email accounts

When we have shared mailboxes opened as additional mailboxes their data is added to the .ost of the user's mailbox. If we add the shared mailboxes as seperate email accounts they will have their own .ost files.  

my question: if we add shared mailbox as additional email accounts, in that situation shared mailbox has seperate .ost file and user mailbox will have seperate .OST file then in both case it adds to same  i.e

shared mail box ost size + 10gb , user mailbox size = 12 gb total 22 gb if we add shared mailbox as additional mailbox still it will be 22 gb

what is the difference


2nd question:

Depending upon the size of respective user’s mailboxes, which is the best option shoudl we go for  rebuilding profile rather than compacting them as it would take hrs.which option works best here to get rid of corrupted fragmented OST file

BTW, users can work while compacting is under way?…

Outlook displays a small information banner on top of all received emails, saying " This is the most recent version, but you made changes to another copy.Click here to see the other versions. The users using Outlook 2015 with Office 365 mailbox.
This message does not appear on all the emails, and when i click to view the other version, it opens the exact same email with same date and time stamp "you made changes to another copy of this item.This is the most recent version."
When you restore the version it restores the same email and the message disappears.

Could someone explain what might be going on and how we can avoid this.

Hi,

Found a bit of VBA code to place text in the subject line of Outlook:

Sub New_Subject_Email()
Dim MItem As MailItem
Set MItem = Application.CreateItem(olMailItem)
MItem.subject = "36355 XXXXXXXXXX - "
MItem.Display
End Sub

It Works, but I would love to have the cursor ready (blinking) to type after the "36355 XXXXXXXXXX - " when I use the TAB key to activate the Subject line.

How would I change the VBA code accordingly?

Hello Team

I currently have a issue with linking two mailboxes to an MS Access  form.

There is nothing complicated about the form, very basic, just counts emails in mailboxes.

I have linked up to 20 mailboxes but when I am attempting to link two the last remaining two mailboxes I get the classic , 'Can't find the wizard.  The wizard has not been installed...etc'

All other boxes are linking with no issues so it can't actually be the wizard issue as MS  presents it to be.

Anyone got any ideas what can been allowing the vast majority to link but not the last remaining ones? Alternatively, is it possible to link to a mailbox without having to use the wizard but by using VBA for example?

Thanks in advance.

Dale

How do you give a user full mailbox FOLDER access of another user without managing the permissions in Outlook, so via powershell as an admin.

William.Tell:\Inbox\SharedFolder

Set-MailboxFolderPermission -Identity William.Tell:\Inbox\SharedFolder -User Joe.Smith@contoso.com -AccessRights Owner wont allow the Joe Smith to expand the folder.

I don't want to give Joe Smith any access to view any other content other than whats in that specific folder.

Thanks in advance

OS: Windows 10 Enterprise 64 bit version 1803
Hardware: Microsoft Surface Pro 5
Challenge: The screen flickers in Microsoft Outlook 365
What was done: Uninstalled the video drivers, left the default video drivers be installed (Microsoft Display Adapter), then executed driver update via Device Manager to obtain the latest drivers from Windows Update
Observation: Since the problem only happens in Microsoft Outlook 365, the problem could be with the DLP software.
Monitor: The problem will be monitored for 24 hours to see if the problem re-occurs.
Additional steps: Windows Update were executed
Next plan of action: Disable DLP if the problem happens again. If the problem still happens when DLP is disable, Outlook logging will have to be enabled.
Moreover, I will look at all the system logs, for instance, application, security, etc, during the time frame the problem happened.
Since this could be a viruses, Windows Defender will have to be executed in Safe Mode ( I never did this before).
Research: I searched Microsoft knowledge base and Lenovo for a similar problem and they both indicate to a video drivers problem. I will have to check Intel, HP, Dell and Intel next for similar problems
Additional research: Learn how to perform a diagnostic test on a Microsoft Surface Pro 5
Next question to ask the user: What changes were made the to system, such as any new hardware being installed.
What if scenario: If the problem is hardware related, I can execute driver verifier to …

i have a Exchange 2016 Installation (Hyper-V) I would like to connect from external via Outlook Pop account to get ans send the mails. What do i have to do to make it possible?
Thanks

Hello,

I have permission to an O365 shared mailbox.  How do I connect to the shared mailbox on my Outlook app on my Android phone?

Thanks,

Hello fellow Experts Exchange members:

I have one user who reports that she often sends the same Word document (updated constantly) to the same users.

She reports that recently the recipients reported that the Word documents they received are missing text and have lines out-of-order.

I have attached a screenshot of the original document and the document the recipients received.  (Text has been blacked out for privacy, and missing text on the received document is indicated by brown squares).

All of the users are in the same mail domain handled by the same Exchange server, and no other users have reported any issues with Word attachments missing information.

The user attaches the Word document using the "Attach Item" button in a mail message in Outlook and not using the "Send As" button in Word.

She reports that even test messages sent to herself are missing text, but she has not experienced any other issues with her computer.

I have reviewed the event log entries on both her computer and the Exchange server but have not discovered anything suspicious.

Have any Experts Exchange members experienced a similar situation and could offer pointers on the resolution?

Sincerely,

Kahn
Image---original--upload-.png
Image1---missing-text--upload-.png

I am running Office 365 ProPlus (version 1808) and after installing updates yesterday my Outlook search has stopped working. When i try to do a search i get the attached message:


I have confirmed that Windows Search is installed and running (set to Automatic). Going into Outlook Options\Search, Indexing Options is greyed out and The Upgrade Search button takes me no where.


My machine is a Windows 10 Enterprise 1809 - Any ideas about this?