Go Premium for a chance to win a PS4. Enter to Win

x

Outlook

96K

Solutions

59K

Contributors

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.

Share tech news, updates, or what's on your mind.

Sign up to Post

There can be many situations demanding the conversion of Outlook OST files to PST format and as such, there is no shortage of automated tools to perform this conversion. However, what makes Stellar OST to PST converter stand above the rest? Let us explore the answer to this question.
0
[Webinar] Cloud Security
LVL 11
[Webinar] Cloud Security

In this webinar you will learn:

-Why existing firewall and DMZ architectures are not suited for securing cloud applications
-How to make your enterprise “Cloud Ready”, and fix your aging DMZ architecture
-How to transform your enterprise and become a Cloud Enabler

Mailbox Corruption is a nightmare every Exchange DBA wishes he never has. Recovering from it can be super-hectic if not entirely futile. And though techniques like the New-MailboxRepairRequest cmdlet have been designed to help with fixing minor corruptions within Exchange mailboxes.
1
Take a look at these 6 Outlook Email management tools which can augment the working and performance of Microsoft Outlook to give you a more rewarding emailing experience.
0

With so many activities to perform, Exchange administrators are always busy in organizations. If everything, including Exchange Servers, Outlook clients, and Office 365 accounts work without any issues, they can sit and relax. But unfortunately, it is not the scenario in most of the organizations. However, this situation can be improved very much if they try a competent recovery-cum-migration solution in their Exchange environment – Kernel Exchange Suite.


Kernel for Exchange Server – a multifaceted solution for almost all Exchange needs


Kernel Exchange Suite can resolve all the Exchange related issues. If you have this too, you do not need to use different tools for the file recovery (EDB, OST, & PST) and migrations (Office 365 & Exchange). 


  • EDB recovery & migration
  • OST conversion & saving in Exchange/Office 365
  • PST file recovery to various destinations
  • Exchange & Office 365 migrations
  • Exchange backup extractions


When to use Kernel Exchange Suite


Kernel Exchange Suite is a multi-purpose tool for handling various requirements related to Exchange Server, offline EDB files, OST files, Outlook PST files, and Office 365 (Exchange Online). It has many features that are extremely useful for Exchange administrators.


  • EDB & PST File Recovery: This suite can easily recover mailboxes and public folders form EDB files. Also, it recovers emails, calendar, contacts, appointments, lost & deleted emails, etc.from PST files. The recovered data can be saved to Outlook PST files and destinations like Exchange/Office 365. Also, individual emails can be saved to MSG/EML formats.
  • OST to PST Conversion: Exchange OST files residing on user systems is a valuable source of user mailbox data after Exchange crashes and disasters. This suite helps you convert OST files to PST files or to import them directly to Exchange/Office 365. And specific OST items can be retrieved to EML, MSG, file formats.
  • Exchange and Office 365 migrations: By using this suite, you can easily migrate your single or multiple mailboxes to Exchange Server or Office 365. Both the source and the destination data can be viewed on the software console to drag & drop or copy & paste the required data. 
  • Exchange back up extraction: This suite helps to extract your Exchange backups from NT Backup and HP Backup and then restore that to hard disk or you can migrate that into Exchange Server.


Important features of Kernel Exchange Suite


Kernel Exchange Suite provides you many advanced facilities and options for every Exchange related task you have to perform. Unlike the manual methods, all the tasks are performed from a user-friendly interface. Administrators can just glance through the software interface, read the instructions, and choose the options the require, and proceed with the recovery/migration operation.


OST to PST Conversion


This suite can recover mailbox data from OST files (even if damaged or inaccessible) to Outlook PST files. It can recover deleted items too. The OST data can be saved to a new PST file or to an already existing PST file. 


  • Displays the source OST file and destination PST file on the software interface
  • Allows to copy mailbox folders or messages from OST file and paste them into PST folder hierarchy.
  • Copies subfolders and creates a hierarchy in PST file as in the OST file.
  • Filters mailbox data by date range (by specifying a date range).



PST file recovery


Kernel Exchange Suite helps users to fix Outlook issues and PST file corruption issues. It can recover mailbox data from corrupted PST files and save to PST files, Live Exchange, or Office 365 account. 


  • Repairs PST files of all versions of Outlook
  • Before saving, filters mailbox data by date range
  • Allows creating a new Unicode PST file.
  • Imports PST data to Exchange Server and Office 365



EDB recovery and migration


This suite restores EDB data to Outlook PST files without any loss. During recovery, it maintains data integrity as well as the hierarchy within the mailboxes. It also allows users to export their EDB mailboxes to Office 365 accounts and to Live Exchange Server. 


  • Restores EDB mailboxes and public folders to Outlook PST files
  • Splits PST files after the specified size to save the data in multiple PST files
  • Saves EDB mailboxes to Live Exchange Server and Office 365
  • Facilitates selective migration by filtering EDB mailboxes by Item Type & date range
  • Creates operation logs with the details of EDB recovery process



Exchange and Office 365 migrations


Kernel Exchange Suite facilitates migration of single or multiple mailboxes between different Exchange Servers and Office 365 accounts. With this tool, migration is just a copy/paste or drag/drop affair (from the source Exchange/Office 365 to destination Exchange/Office 365).


  • Supports Office 365 & all Exchange versions at the source/destination ends of the migration
  • Administrator can copy mailboxes and paste them to the destination
  • Maps mailboxes between the source and destination for smooth migration
  • Can create new mailboxes in the target from the software interface itself
  • Support all versions of Exchange Server



Kernel Exchange Suite functions as a combination of 4 essential tool for Exchange administrators. It supports EDB files, PST files, OST files, live Exchange, & Office 365 at the source end and EDB files, PST files, live Exchange, & Office 365 at the destination end of recovery/migration operations. So you do not need to use different tools for recovery of EDB, OST, & PST files and Exchange/Office 365 migrations. It is a reliable tool for all Exchange related activities.

0
 

Expert Comment

by:Justin Morris
Comment Utility
Nice post!


Justin
Edb to pst converter
0
Are you looking for the options available for exporting EDB files to PST? You may be confused as they are different in different Exchange versions. Here, I will discuss some options available.
0
 

Expert Comment

by:Maryta yllors
Comment Utility
When aforementioned situation occurs, try this EDB to PST Converter tool is a best option to recover or repair data from corrupted exchange edb file and restore/rebuild them in working pst file.It also allow you to save individual items to MSG, EML, RTF, HTML and TXT files.It support recovers emails from Priv1.edb and Pub.edb files.
0
Outlook time zones
By default Outlook 2016 displays only one time zone in the Calendar. The following article explains how to display two time zones in one calendar view.
0
The core idea of this article is to make you acquainted with the best way in which you can export Exchange mailbox to PST format.
0
 
LVL 16

Expert Comment

by:Ajit Singh
Comment Utility
Thanks for sharing this post.

I will definitely give try to your tool. However, I have tried few solutions but one which works i.e. Kernel: https://www.nucleustechnologies.com/edb-to-pst.html.

Usually, I always give preference to manual procedures specially script and I would like to share an informative article through which you can export Exchange 2010, 2013 and 2016 mailbox to PST using PowerShell cmdlet New-MailboxExportRequest: http://expert-advice.org/2017/09/export-exchange-mailboxes-pst-file-using-powershell-cmdlet/
0
 

Expert Comment

by:Justin Morris
Comment Utility
Well, Great post!

I have found another interesting exchange recovery tool for damaged EDB files. EDB to PST free tool helps you to recover mails, images, attachments, drafts, calendar, journals, appointments, tasks, notes, etc. from the damaged EDB files. Its ease of use GUI enables you to preview recovered mail items. EDB to PST Converter repairs corrupt or damaged Exchange EDB files and restores the mailboxes into Outlook PST file.
0
This article describes how to import Lotus Notes Contacts into Outlook 2016, 2013, 2010 and 2007 etc. with a few manual steps. You can easily export and migrate Lotus Notes contacts into Microsoft Outlook without having to use any third party tools.
2
 
LVL 4

Expert Comment

by:Christ Harold
Comment Utility
Nice Article Geeta......
1
 
LVL 2

Author Comment

by:Geeta Malik
Comment Utility
Hi Christ Harold, Thank you so much for your appreciation.
1
In this article I discuss my selections of the Top Four free Outlook OST File Viewers available. Open, view and read even damaged OST files by using these tools. They all provide a clear preview of all data such as emails, notes, tasks, calendars, etc., in just a few number of clicks.
0
This article will help to fix the below error for MS Exchange server 2010 I. Out Of office not working II. Certificate error "name on the security certificate is invalid or does not match the name of the site" III. Make Internal URLs and External URLs the same. IV. Addressbook download issue.
0
NEW Veeam Backup for Microsoft Office 365 1.5
LVL 1
NEW Veeam Backup for Microsoft Office 365 1.5

With Office 365, it’s your data and your responsibility to protect it. NEW Veeam Backup for Microsoft Office 365 eliminates the risk of losing access to your Office 365 data.

If you troubleshoot Outlook for clients, you may want to know a bit more about the OST file before doing your next job. IMAP can cause a lot of drama if removed in the accounts without backing up.
2
 
LVL 10

Expert Comment

by:Marshal Hubs
Comment Utility
Dear Lisa,

Very Informative Article!!

In case you want to transfer OST file to a new computer then you can also try Stellar OST to PST Converter. The software can export emails, contacts, calendars, tasks and notes to a PST file in few easy clicks. For more information about the software, please check this link: https://www.stellarinfo.com/convert-ost-to-pst.php
1
 
LVL 9

Author Comment

by:Lisa Hendrickson "CallThatGirl"
Comment Utility
hi Marshal, I use Stellar for converting OST to PST and for PST repairs, sometimes I use Kernal too.
1


Outlook for dependable use in a very small business

 

This article is about using the Outlook application (part of Microsoft Office) in a very small business, or for homeowners where dependability and reliability are critical requirements. This is more of a descriptive article than a “how-to” article so there are few screen shots. 

 

As background, I use Outlook because (a) it works and (b) it is a very common email application for computers. I use POP3 and not IMAP because (a) I want my email on my computer and (b) I have outlived many IMAP vendors. I want email on my terms, not someone else’s. I have looked at IMAP but decided against it. Thus far, I have not had reason to regret my decision. 

 

I keep Outlook on two computers so that all received email is on both computers going back to 1996. I keep Sent email on my laptop as I travel around with it. I can always transfer Sent mail to the other computer if I need it. I understand IMAP might solve these issues but I have decided against it for the reasons above.

 

What do I mean by dependability and critical requirements?

 

The same email address “forever”: This is a critical requirement for me. I have had the same email address since 1996. I have no interest in changing it. Since I change ISP companies and they come and go, using an ISP’s email system is not something I can do. If Microsoft had come along in 1996 with Outlook.com, I might have an outlook.com email address but Microsoft was late to the game and I had already decided on a portable email address back then.

 

My end email vendor is a tiny little company in Toronto and I know the players personally. I can call them on the phone when there is an issue. If email is available, they will respond to me very quickly. Most people cannot do this, but I like the capability it offers me. Once in a while they take their customers to dinner and a beer at a local pub. I meet other email customers at the same time. 

 

No spam: Another critical requirement is I do not want spam. And now more than ever, spam is a source of ransomware. I do not want it in my inbox at all. Most users think that they can block ransomware with tools on the computer. Maybe (only Maybe). Blocking spam is the very best way to stop ransomware. 

 

So now there is some complexity. 

 

For email address portability, I use Mail.com. I started using it when it was Four11.com, and when it claimed to be “free forever”. Ha! I continued when it became Iname.com and it was still free. I continue now as Mail.com and pay to use the forwarding service ($30 per year). I forward my email to my current email vendor. My email vendor used to change more often then I changed socks some years back (at least so it seemed to me). Then I found my current email vendor about 20 years ago. They came (more or less) out of Internex.com – one of Toronto’s first consumer Internet vendors. I had the best email address in the world: io.org. It couldn’t last and it didn’t.

 

Let us return to the issue of spam. Mail.com has one of the best email filtering systems there is. It was not always this way, but for the last 10 years they have been top notch. I might see a spam email every other month or even less. I see about 10 emails a month in my spam folder. The rest gets dumped into the bit bucket by spam filtering or grey listing. I am not aware of losing any email that I have not seen, including in the spam folder. 

 

The Mail.com filtering is so effective that regular email from joe@abc.next comes into my inbox, but if Joe’s computer has been compromised or his email address spoofed, the email from joe@abc.next that says “You need to read this www.link.next” goes to spam. Of course, clicking on the link (if it got into your inbox) hoses your computer.

 

My Toronto vendor uses both grey listing and Spam Assassin. Spam Assassin is a good tool and I get essentially no spam from this system. Grey listing is a box or application that looks at incoming email and looks back at the IP address that sent it. If that IP address is not identifiable, the email is not accepted. I have had grey listing running for over 15 years and I am not aware of any lost emails. 

 

Allow me to underscore the point on spam. Eliminating spam is the most important weapon in eliminating ransomware. 

 

Email organization: I get a lot of email and so I keep my Inbox tiny (never more than 50 emails) and I put email into folders as soon I get it or shortly thereafter. I have just over 120 folders. The names are all meaningful so I see no need to use subfolders and there are no subfolders to my Inbox. Email organization is a personal thing and I organize my email to fit myself. Your mileage may vary (YMMV if you come out of the days of DOS).

 

Email archiving: Rule 1 – Archive your email. It works and it is silly not to use the Archive function. Take a look in here (Experts Exchange) – Email is slow, sluggish, broken (take your pick). How big is your email file? I ask. 40 GB. Duh!

 

Open Outlook, File, Options, Advanced, Auto Archive Settings. See below:

 

 

I auto archive every 30 days, archive everything older than 10 months, and never delete old items. At somewhat irregular intervals, I archive into a new file. I have 6 archive PST files plus my current email PST file, all of which are below 2 GB. 

 

One trick / defect of Outlook is that the folder archive option is normally not on by default. I think that is because most people keep email in their Inbox. I do not. So, two things:

 

1. Go to the Properties of each folder and make sure the Archive Option is ON


2. Go back to the main Archive options and select Archive Now. 

                            

Contacts: I keep my Contacts in the Contact folder by individual. It is a big mistake to assume Auto Complete will never go wrong. It will go wrong, precisely at the wrong time for you. Use Contacts. I do not archive contacts. 

 

Calendar: I live from my calendar. I make appointments for everything I do, keep a brief description of what must done in the appointment line, and keep notes and expenses in the note area of the calendar item. I do archive calendar items. 

 

I have done this for years, before Blackberries and iPhones. When I got my first smart phone (a Blackberry) I began to sync Contacts and Calendars (all items in the current PST file but not archives) and now have this readily available on my smart phone. 

 

Sync to Smart Phone: My current phone is an iPhone SE (6s) and I use iTunes to sync the items. It means my iPhone tells me where I am supposed to be and what I am supposed to do. This is outstanding organization when I am busy and nothing can be left to chance. Syncing to iTunes also backs it up, so if my phone is damaged (happened once) a new phone can be set up in minutes. 

 

 

 

Outlook Main Screen Organization:  I keep a traditional organization screen – folder tree on the left, Inbox top middle, Preview bottom middle and calendar on the right. I know where things are, what my current email is and where I am supposed to be. 

 

 

Keeping email on two computers using POP3:  There are several ways to do this. I use POP Peeper (esumsoft.com) as an email daemon to see if there is email, action Experts Exchange email without downloading it and deleting trivial email I do not need to keep. I set Outlook on both computers to never delete email. When I have it on both computers, I delete with POP Peeper. 

 

I never send email from my desktop computer, only from my Laptop. So, my laptop has all email – received and sent email. My desktop has all the received email. Accordingly, I need only back up my main PST on my laptop about monthly or when I am going away for a week or so.

 

Doing all the above takes a bit of incremental time, but practice (more than 15 years of it) makes it easy and provides me with a powerful organizational tool that is fast and efficient (because I archive) and tells me what I need to be doing (Calendar). I can easily get a Contact on the phone because I sync via iTunes (Contacts). 

 

I trust the above will help you use Outlook more effectively.

 


5
 
LVL 51

Expert Comment

by:Jackie Man
Comment Utility
Interesting.

Your writing and presentation s are much better than mine.

I use POP for archiving whereas IMAP for instance response so that you can see all sent emails at all mobile devices and removing all SPAM before I got the same email vis POP after a day or a week of work.
0
 
LVL 99

Author Comment

by:John Hurst
Comment Utility
Thank you for you kind and gracious comments. You brighten my day!
0
This article will help to fix the below errors for MS Exchange Server 2013 I. Certificate error "name on the security certificate is invalid or does not match the name of the site" II. Out of Office not working III. Make Internal URLs and External URLs the same. IV. Address book download issue.
1
 
LVL 8

Expert Comment

by:Senior IT System Engineer
Comment Utility
This is a very helpful post, thanks for sharing this great article.
0
This article describes how to import an Outlook PST file to Office 365 using a third party product to avoid Microsoft's Azure command line tool, saving you time.
3
 

Expert Comment

by:Ravi Gupta
Comment Utility
Thanks Geeta for publishing this helpful article about PST to Office 365 migration. I hope it will help many users who want to import Outlook PST files into Office 365 account.
1
 
LVL 2

Author Comment

by:Geeta Malik
Comment Utility
Thanks Ravi for your valuable comment. :)
0
Changing a few Outlook Options can help keep you organized!
1
 
LVL 18

Author Comment

by:Karen Falandays
Comment Utility
LOL yes, I am readying a webinar course to put up there. As for the article, should I just remove the link to my website?
0
You need to know the location of the Office templates folder, so that when you create new templates, they are saved to that location, and thus are available for selection when creating new documents. The steps to find the Templates folder path are given for Office versions from 2003 through 2016.
0
 
LVL 31

Author Comment

by:Helen Feddema
Comment Utility
I will see if I can get that information.
1
 
LVL 31

Author Comment

by:Helen Feddema
Comment Utility
David -- this is most curious.  For Access 2010, the location for database templates is C:\Program Files\Microsoft Office\Templates\1033\Access.  But for Access 2016, it is C:\Program Files (x86)\Microsoft Office\root\Templates\1033\Access\Part.  I have 64-bit Office and Windows, in case that makes a difference (it probably does).
1
How to resolve IMCEAEX NDRs in Exchange or Exchange Online related to invalid X500 addresses.
0
Mailbox Overload?
1
When you have clients or friends from around the world, it becomes a challenge to arrange a meeting or effectively manage your time. This is where Outlook's capability to show 2 time zones in one calendar comes in handy.
0
Free Tool: Path Explorer
LVL 11
Free Tool: Path Explorer

An intuitive utility to help find the CSS path to UI elements on a webpage. These paths are used frequently in a variety of front-end development and QA automation tasks.

One of a set of tools we're offering as a way of saying thank you for being a part of the community.

In this step by step procedure, you will come to know the details of creating an Outlook meeting in 2007, 2010, 2013 & 2016.
0
Many people use more than one email account and so it becomes difficult for them to manage them when they use separate accounts,  so, in this article, I have shared an easy way to add Other Mail Accounts in your Google Inbox. It helps to combine all accounts at one place to view, share and edit.
1
Large Outlook files lead to various unwanted errors and corruption issues. Furthermore, large outlook files can also make Outlook take longer to start-up, search, navigate, and shut-down. So, In this article, i will discuss a method to make your Outlook faster and better by compressing pst files
4
 

Expert Comment

by:Robinsan Shaw
Comment Utility
"These manual steps are great but quite lengthy and time-consuming. So can you suggest me some other option through which I can get the job done but in a short period of time."

Yes, these alternatives are length as well as these methods have limits. You can fix your pst file size problems using & reduce the size of PST file by removing attachments or you can extract attachments and compress them to reduce the Outlook PST File by software called " PST Compress". This tool can smoothly compress your large
0
 
LVL 1

Expert Comment

by:bretli walker
Comment Utility
There are multiple solutions available on the internet, you can Google this issue. When I Google, I found very simple solution that can easily compress outlook files.
0
This article lists the top 5 trialware OST to PST Converter Tools. These tools save a lot of time for users when they want to convert OST to PST after their Exchange server is no longer available or other critical issues with Exchange server or import-export function also failed to fix the issue.
5
 

Expert Comment

by:Shaun Marsh
Comment Utility
Most of the times user don't know how its OST files get corrupted or damaged.Download OST to PST Converter Software is a reliable and efficient software to convert offline storage (OST) file to equivalent personal storage (PST) file. The software safely converts all mail items of Offline folder (OST) file and saves them in new Outlook PST file, along with giving option to save as EML, MSG, RTF, HTML file formats.Best techniques to recover and convert Offline .ost database into outlook.pst extension without modifying internal content and attachments. It can support all versions of 97, 98, 2000, 2003, 2007, 2010, 2013 and 2016.
0
 

Expert Comment

by:Jason Vick
Comment Utility
None of these are actually FREE!!   This is nothing more than a click bait advertisement page for affiliates and the like.  Thank experts exchange for noth'n.
2
Read this checklist to learn more about the 15 things you should never include in an email signature.
0
 

Expert Comment

by:Jeffry Gunawan
Comment Utility
You havent mention about giving refferal link in email signature
0
outlook 2007
Finding original email is quite difficult due to their duplicates. From this article, you will come to know why multiple duplicates of same emails appear and how to delete duplicate emails from Outlook securely and instantly while vital emails remain intact.
2
 
LVL 3

Expert Comment

by:james snow
Comment Utility
Hello
 Manual techniques mentioned above are the best wy to remove Outlook's Duplicates.I tried all the manual techniques to remove Outlook's duplicates, But unfortunately, i could remove only a few duplicates outlook's files as there are lots of PST files and damn big attachment in my Outlook  and
So, left with no choice I used SysInfo Outlook duplicate Remover. With this tool, I managed to remove all Duplicates in a single run.
0
 

Expert Comment

by:Coleman Sleeper
Comment Utility
This is so misleading.

I want to delete actual duplicates, not redundant emails from conversations. By an actual duplicate I mean an exact duplicate - as if you copied and pasted an email into the same folder.

Outlook Clean up function seems to only work on redundant emails - those are emails from a conversation where the Reply includes the information from the previous email.
The Modifying View settings method also only works on emails that aren't exact duplicates. Exact duplicates have the same modified date and time.

I work in an office where we are not allowed to have third-party add ons and am dependent on MS for solutions.

Is there any way without add ons to remove exact duplicates from Outlook 2013?
0

Outlook

96K

Solutions

59K

Contributors

Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note-taker, journal, and web browser.

Vendor Experts

Sandeep KumarKernel Data Recovery Learn more about Kernel Data Recovery
Naveen SharmaKernel Data Recovery Learn more about Kernel Data Recovery