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Proofreading

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The term proofreading is sometimes used to refer to copy editing, and vice versa. Proofreading is the reading of an article publication to detect and correct production errors of text or art, but it also can include corrections to style and correctness of language, spelling and grammar. Proofreaders are expected to be consistently accurate by default because they occupy the last stage of typographic production before publication.

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The correct use of language can be quite difficult and learning all its intricacies can take several years. Business and technical writing is not widely known for its adherence to proper English.

As a result, communication with customers or end users can cause some issues. It is important to ensure you communicate clearly with your audience. Your documents need to make sense and convey the required information without ambiguity.

This article is intended to provide a base level of knowledge for the average person. If you already adhere to these principles then you may be ready to delve into advanced language training.

At this base level, there are ten things you can do to improve your business writing:

Use familiar words and minimise jargon
Combine short and long sentences
Open with the main message or point
Use the active voice
Understand formatting
Use tone to influence your reader
Use language that is non-discriminatory
Check grammar for common errors
Correct number usage
Use the correct punctuation

1. Use familiar words and minimise jargon

Using familiar words that readers don't have to look up in a dictionary is very important. If the reader has to break the flow of reading to figure out a word then you have lost some impact.

Only use jargon if it is more precise and the reader knows what it means, or if you define the term for them.

Always define an acronym the first time it is used. Then you can re-use it further in the …
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by:Jim Horn
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Good read.  I had an eight-day IT master's class a couple of years back where one of the days was business writing.  It had many of the points in this article.  It was based on a book called 'Writing to get things done', and the author came in to present his work.
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by:Raghu Mutalikdesai
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Pretty nice! It would be great if you add few examples for the sections (typically good / bad etc.) Nevertheless, you have covered a lot of ground on the topic and I am sure it benefits a whole lot!
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ZipGrep is a utility that can list and search zip (.war, .ear, .jar, etc) archives for text patterns, without the need to extract the archive's contents.

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Proofreading

356

Solutions

202

Contributors

The term proofreading is sometimes used to refer to copy editing, and vice versa. Proofreading is the reading of an article publication to detect and correct production errors of text or art, but it also can include corrections to style and correctness of language, spelling and grammar. Proofreaders are expected to be consistently accurate by default because they occupy the last stage of typographic production before publication.

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