This Experts Exchange video Micro Tutorial shows how to tell Microsoft Office that a word is NOT spelled correctly. Microsoft Office has a built-in, main dictionary that is shared by Office apps, including Excel, Outlook, PowerPoint, and Word. When an Office module, such as MS Word, gives us the red squiggly underline signifying a misspelled word, yet it really is spelled correctly (such as a proper noun), we're all familiar with how to add it to the custom dictionary, that is, simply right-click the word and select Add to Dictionary. But suppose we type in a word that does not get the red squiggly underline, that is, Word thinks it is spelled correctly, yet we do not like that spelling, and we want Word (and other Office apps) to flag it as a misspelling. This video explains a Microsoft supported technique for achieving that.
1. Locate the ExcludeDictionary file
Exit all Office apps.
Using Windows/File Explorer (or whatever file manager you prefer), navigate to this file:
Of course, <username> is your user name (in my video, it is Joe). The exact name of the file will vary depending on your language and Office version, but it will begin with ExcludeDictionary and have a LEX file extension.
2. Open the ExcludeDictionary file
Using Notepad (or whatever plain text editor you prefer), open the ExcludeDictionary file, which will be empty the first time you open it. If you do a File>Open, make sure that All Files is selected, since it is a LEX file, not a TXT file. Another technique is simply to drag-and-drop it from your file manager into your text editor.
3. Enter words in the ExcludeDictionary file
Enter the words that you want Office to consider NOT spelled correctly into the ExcludeDictionary file, each word on a separate line.
4. Save the modified ExcludeDictionary file and test
Save the modified ExcludeDictionary file.
Open Excel, Outlook, PowerPoint, Word, or whatever Office app you want to test, and type in the words that you entered in the ExcludeDictionary file. They should now be flagged as misspelled.
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