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Display the style of the current selection in the QAT - Word 2007 and 2010

Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP Excel
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If you work with Word a lot, you probably use styles. If you use styles a lot, you've probably balled your fist more often than not when working with the ribbon.

In Word 2007/2010, one of the things that I find missing when using styles is a quick way to identify the style of a given paragraph. The emphasis is on "quick". The "slow" methods include:

Find the style highlight in the visible style buttons on the ribbon. Chances are that you'll have to click the drop-down arrow to display the complete style gallery to see the highlight. But some styles won't even show up here in the first place (like the TOC styles that determine the look and feel of each individual TOC level.
Open the Styles pane, which will be a little window that hovers in the document window. You can configure which styles show up in it, but depending on how many styles it shows, you will need to scroll to find the style highlight for the currently selected style.
Both these options I find unacceptable, because they involve too many clicks to get me where I want to be. I found a very "quick" way to identify the style by adding a command to the Quick Access Toolbar (QAT).

How to add the Style command to the QAT

1

Click the "Customize Quick Access Toolbar" icon and select "More Commands" to edit the QAT.

2

In the list of commands, select "All Commands".

3

Scroll down to the Style command. Note that there are quite a few starting with "Style" and some more for "Styles". The one you need is the first in the list, with an icon that looks like the insert mouse cursor.
Adding the Style command to the QAT

4

Select the command and click the "Add" button to add it to the QAT

5

Click OK to close the dialog box.
Now the QAT contains a drop-down box that displays the name of the currently selected style. In the following screenshot, my cursor is sitting in a paragraph that has been formatted with Heading1.

 QAT with Style command
Added bonus: you can of course use this drop-down to assign a style to a paragraph. And since the QAT is always visible, you do not even have to click back to the Home ribbon to assign a style.

Enjoy.
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Ingeborg Hawighorst (Microsoft MVP / EE MVE)Microsoft MVP Excel
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Love data viz with Excel and Power BI. Power Query rocks. Have you tried it?

Comments (3)

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Top Expert 2010

Commented:
teylyn,

This is an excellent, excellent tip.  Anyone who has used Word for a long time knows that Word is all about styles and templates, and yet in its infinite wisdom Microsoft chose to make it a huge hassle to assign a style, or even just to see what style is in use, in Word 2007/2010.

I have applied your suggestion to my own instance of Word 2010, and I suspect it is going to prevent many episodes of wailing and gnashing of teeth :)

Patrick
Kevin CrossChief Technology Officer
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Most Valuable Expert 2011

Commented:
teylyn,

I have to agree with Patrick. You definitely have my Yes vote above. Thank you for taking the time to contribute this. It will come in very handy in my current Word 2007 and will be added to my checklist for Word 2010 install.

Kevin
Qlemo"Batchelor", Developer and EE Topic Advisor
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Top Expert 2015

Commented:
Extremely useful! That teaches me to watch more for that small little icons behind the available QAT commands, because MS did a bad job hiding those text fields from everything ...

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